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Home > Guides > Administrator Guide > Drop-Down Values (Codes) > Sage HRMS

Sage HRMS

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Page Location: Admin > Codes > Sage HRMS

This section contains the Sage HRMS specific codes which are used during the New Hire process if the File Transfer option is enabled. Codes which are currently used in Sage HRMS must be entered into Cyber Recruiter so the user exporting the new hire information can select the correct values. These codes MUST match what is currently in Sage HRMS  in order for Sage HRMS  to recognize the values and successfully import the file. Therefore, if any Sage HRMS codes contain characters that cannot be used in Cyber Recruiter (see below) they must be modified to remove those characters.

To activate this code table select File Transfer as the Transfer Method option under Admin > Links > Pre-Defined Links > Sage HRMS .

User View: When the user completes the Sage HRMS  page in the applicant's profile these codes are used. 

NOTE: There cannot be any duplication in codes. If there are two codes in Sage HRMS  with the same code, even in different companies, the codes must be changed to be unique in Sage HRMS  OR two description names can be entered in the space provided in Cyber Recruiter with one code.

For example, in Sage  HRMS the code A001 exists in two companies.  In one company the description is Accounting and in the other it is Financial Accounting. In Cyber Recruiter enter the code of A001 and the description of Accounting/Financial Accounting. The code is the value that is transferred to Sage HRMS so on the Sage  HRMS side it will show up as desired for the specific company.

Table Name  Import Key Notes
Companies ABRACO  
Job Codes ABRAJC
Employment Types ABRAEMP  
Org Level 1 ABRAO1  
Org Level 2 ABRAO2  
Org Level 3 ABRAO3  
Org Level 4 ABRAO4  
Org Level 5 ABRAO5  
WC Categories ABRAWC Only relevant when Payroll is activated. (Worker's Comp Category)
Pay Groups ABRAPG Only relevant when Payroll is activated.
Regular Earnings Code ABRAEC Only relevant when Payroll is activated.  It will pass over the earnings code to use for "Regular" earnings in Sage HRMS when creating automatic timesheets.
Holiday Earnings Code ABRAHEC Only relevant when Payroll is activated. It will pass over the earnings code to use for "Holiday" earnings in Sage HRMS when creating automatic timesheets.
Auto Time Sheet Work Code ABRASWC Only relevant when Payroll is activated.


.csv file should contain Code & Description in that order. 

Creating Sage HRMS Codes

Important Considerations: Cyber Recruiter codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Recruiter is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Recruiter system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.

After clicking "Add new record." enter in the necessary information to create a new code.

Field Purpose
Code Unique Identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Applicant file for reporting purposes unless the file is edited and saved after the code was deleted.
Description This is what is displayed on the screens and on the website for searching.

 

Inactivating Codes

Sage HRMS Codes cannot be inactivated. 

NOTE: If a code cannot be inactivated, it is not recommended to delete the code as this could cause "holes" in your data. Instead, consider adding a "z" to the beginning of the Description field as this will move the code to the bottom of the list.


See also