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Home > Guides > Administrator Guide > Integration > HRIS Systems > Abila Setup

Abila Setup

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If you are interested in setting up or changing an integration, please reach out to our support team (productsupport@visibilitysoftware.com) for assistance. 

 

This integration is to the HR Module of Abila via the Employee Web Services.  Both modules must be in place before the integration can be established.

 

This link connects Abila and Cyber Recruiter via a web service. Setup is necessary on the server which hosts Abila prior to enabling the connection inside Cyber Recruiter. Part of this setup includes knowing the URL to the Abila system and to the web service used to pass data to the database. 

 

This integration works with the On Premise and Cloud version of Abila.  There are slightly different setup options (noted below) depending on which version of Abila is being used. 

The following information is written to be understood by someone with web integration experience.  

Administrative Configuration

This process outlines how to pass new hires from Cyber Recruiter to Abila via the live-link web service set up in the previous step. To configure the Abila link, in Cyber Recruiter go to Admin> Links> Pre-defined>Abila. 


Questions Answer/What it Does
Enabled Set to Yes.  This controls whether or not the link is turned on at all
Department

This field is a mapping field which instructs the integration as to which field (Organization 1 - 5 or Misc 1 - 20) should be used as the "Department" field in Abila when transferring the new hire.

 

Note: If the codes do not match exactly between Cyber Recruiter and Abila, use button "Overwrite Default Codes" to map the values from Cyber Recruiter to Abila. 

Location

This field is a mapping field which instructs the integration as to which field (Organization 1 - 5 or Misc 1 - 20) should be used as the "Location" field in Abila when transferring the new hire.

 

Note: If the codes do not match exactly between Cyber Recruiter and Abila, use button "Overwrite Default Codes" to map the values from Cyber Recruiter to Abila. 

Job Code

This field is a mapping field which instructs the integration as to which field (Functional Title Code, Organization 1 - 5, or Misc 1 - 20) should be used as the "Job Code" field in when transferring the new hire.

 

Note: If the codes do not match exactly between Cyber Recruiter and Abila, use button "Overwrite Default Codes" to map the values from Cyber Recruiter to Abila. 

Processing Group

This field is a mapped to the Pay Schedule table and is viewed on the Current Pay tab in Abila.  Values would be weekly, bi-weekly, monthly, etc.

 

Note: If the codes do not match exactly between Cyber Recruiter and Abila, use button "Overwrite Default Codes" to map the values from Cyber Recruiter to Abila.  

Autogenerate ID

If using the On-Premise Version of Abila: Choose whether the employee ID should be manually entered for every new hire or pull the next available ID.

 

If using the Cloud Version of Abila: Select 'No'.  This is not currently and option of the cloud version of Abila. 

Web Service The link to the web service that facilitates the transfer.  This service must have been installed with Abila and the link must be provided by your IT staff.

For example, if the site to EWS is http://t100/EWS than the URL should be http://t100/EWS/CyberRecruiter.asmx
OU

THIS IS ONLY USED FOR THE CLOUD VERSION OF ABILA

 

If you are using the cloud version of Abila, enter the OU code issued by Abila. 

If you are using the on-premise version of Abila, leave this field blank. 

On the Security tab, choose which Cyber Recruiter users should have access to the related pages in Cyber Recruiter.

 

Overwrite Default Codes

Use this section if the codes for Department, Location, Job Code and/or Processing Group do not match values between Cyber Recruiter and Abila.  Note, the codes must match exactly (even case sensitivity) for the integration to pass the values correctly. 

 

The page will have a tab for each type of code.  Clicking ' Add new Record ' on this page will add the code in Cyber Recruiter to the appropriate area.  If the goal is to update the value being sent to Abila, click the pencil icon to edit the value. Click the check-mark to save the updated value.  Note that ONLY the Abila value can be updated.  

 

If the Abila value is blank, the system will use the code established in Cyber Recruiter. 

 

Press the back arrow to return to the Abila Setup page. 


See also