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Home > Guides > Administrator Guide > Drop-Down Values (Codes) > Requisition Statuses

Requisition Statuses

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Page Location: Admin > Codes > Requisition Statuses

These are descriptive codes that are used to indicate the requisition’s status, populate the Requisition Statuses drop-down list, determine the posting status of the requisition to the website and determine how the position shows on the Req List view.

Four codes are unique to the system and cannot be deleted.

Code Purpose/Note 
C
"Closed" positions.  
Typically these are positions which are cancelled or filled.

These positions display when the "Closed" box is checked on the Req List.
These positions will not display when selecting a requisition via the Assigned Reqs page of the Applicant profile. 
These positions will not show on the careers site, the self-service site or the agency portal. If an applicant does not finish the application process while the position is open, if the status is changed to a closed status, none of the actions defined in the workflow will be triggered.  The status will remain as it was when the position status changed and no routings will be triggered.

H
"On Hold" positions.  
Typically these are positions which are still in the approval process or have been put on hold for some reason.

These positions display when the "On Hold" box is checked on the Req List.
These positions will display when selecting a requisition via the Assigned Reqs page of the Applicant profile.  
These positions will not show on the careers site, the self-service site or the agency portal. 

O
"Open" positions.  
Typically these are positions which are currently accepting applicants for review.

These positions display when the "Open" box is checked on the Req List.
These positions will display when selecting a requisition via the Assigned Reqs page of the Applicant profile.  
These positions will show on the careers site, self service site or the agency portal.  

TEMPLATE 
This status should be used to designate requisitions which are used solely for the purpose of making live requisitions.  
"Template" requisitions can be designed with full job descriptions, defaults for fields, approvers, etc.  When a new job is needed, a user can then create a job from a "Template" and the job information will be copied over to the new position.  Changes can then be made in the new requisition.

These positions will not show on the careers site, self service site or the agency portal.  
These positions will not display when selecting a requisition via the Assigned Reqs page of the Applicant profile.



Other codes can be created which will mirror the design of the standard codes but they must begin in a specific way. Start the code with OPEN, CLOSED, or HOLD to make codes operate the same way as hard coded values of "O", "C" and "H".
Examples:
CLOSED-FILLED or CLOSED-CANCEL will act the same as Closed.
OPEN-INTERVIEWING or OPEN-CONTINGENT will act the same as Open. 
HOLD-NEEDS APPROVAL will act the same as On Hold.

If the field should be entered when creating the requisition, add it to the Create Req Form process.

If the Approvers need it to approve the requisition or it should be printed with the Requisition add it to the Print Req Form.

If Applicants should see information with the Job Description or if jobs are grouped by statuses, add it to the Admin > Website > Career Portal > Job Browsing/Description  to be seen with the job description.

User View: This field is located in the Requisition File > Main Page > Main Tab

Applicant View: If activated the applicant will see this status on the Job Browsing/ Description Page.  If the applicant can see this list of jobs he/she has applied to in the past, he/she will see the "Public" status listed in the code. 
 
Import Code Key: RS
.csv file should contain Code & Description in that order.

Creating Codes:

Important Considerations: Cyber Recruiter codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Recruiter is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Recruiter system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.

After clicking "Add new record." enter in the necessary information to create a new code.

Field Purpose
Code Unique Identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Applicant or Requisition file for reporting purposes unless the file is edited and saved after the code was deleted.
When importing data for applicants or Requisitions use this value and NOT descriptions for the import spreadsheets.
Description This is what is displayed on the screens for the users.  It is seen on the Main page of the requisition or when doing Req Finds and Req Reports
Public This is what is displayed for the applicants to see.  This could be the same as the Description but may be different.  For example, there may be a Code/Description combo for 'Accepting Applications', 'Interviewing', and 'Offer Process' but as for the applicant's view, they all mean 'Open'.  Type in Open and that is all the applicant will see.

Inactivating Codes:

Requisition Status codes can be inactivated. When the code is inactivated it will no longer be an option to select when updating the system or displayed in grouping/search options on the website. Inactive codes in search lists and reports inside Cyber Recruiter will be segmented so all active codes appear first and then inactive codes appear under a header ---Inactive---

To inactivate a code, edit the code and check mark the option for 'Inactive'.