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Home > Guides > Administrator Guide > Drop-Down Values (Codes) > Security Clearance (Agencies & Types)

Security Clearance (Agencies & Types)

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Page Location:
Admin > Codes > Security Clearance > Agency
Admin > Codes > Security Clearance > Type

Admin > Codes > Security Clearance > Investigation Type

 

These code tables contain the various types of Security Clearances (Secret, Top Secret, Top Secret /Polygraph, etc.) and Agencies (CIA, FBI, NSA,etc.) for tracking purposes and populate the Security Clearance Type, Investigation Type and Agency drop-down boxes if activated. To activate these fields, set the Group Security  to View, Add Only or Update, for Use Groups who should have access to Security Clearance and turn on the Security Clearance Page in the Online Application  or the Security Clearance Page in the Self Service Module . 


User View: Users see these fields in the Applicant File > Experience Page > Security Clearance Tab  when activated/allowed.

Applicant View: Applicants see these fields on the website when it is turned on in Admin > Website > Career Portal > Online Application > Security Clearance Page  or in the Self Service Portal > Security Clearance Page .

 

Import Code Keys:

 

Agencies = SECAG

Clearance Types = SECTYPE

Investigation Types = IT

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.csv file should contain Code & Description in that order.

Creating Codes:

Important Considerations:  Cyber Recruiter codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Recruiter is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Recruiter system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.

After clicking "Add new record." enter in the necessary information to create a new code.

Field Purpose
Code Unique Identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Applicant file for reporting purposes unless the file is edited and saved after the code was deleted. When importing data for Applicants use this value and NOT descriptions for the import spreadsheets.
Description This is what is displayed on the screens and on the website for searching.

Inactivating Codes:

Security Clearance Type and Agency codes can be inactivated. When the code is inactivated it will no longer be an option to select when updating the system by users or applicants. Inactive codes in search lists and reports inside Cyber Recruiter will be segmented so all active codes appear first and then inactive codes appear under a header ---Inactive---

To inactivate a code, edit the code and check mark the option for 'Inactive'.