Cyber Recruiter powered by Visibility Software
Help & Support Center

 

 

Search:

 

 

Contents
:
IndexBookmarkPrint

Home > Guides > User Guide > Hiring > Push to an HRIS system > Sage HRMS: Rehire

Sage HRMS: Rehire

The transfer process (Cyber Recruiter to Sage HRMS ) replaces the Rehire Action in Sage HRMS . When an applicant needs to be ‘hired’ into Sage HRMS , this is done one at a time from the Applicants > Hire into Sage HRMS process in Cyber Recruiter.

Step 1: Find the Applicant

If you are using the option to ‘Process New Hire’ you can skip this step as the system will already know which individual you are working with.

From the Applicant’s menu, select Hire into Sage HRMS. Find the desired individual to move into Sage HRMS by identifying the individual via his/her Last Name, Email, Applicant ID #, Overall Status or Range (Application Date).

Once the Applicant is found, select the Applicant by clicking on the Applicant Name to continue. 

If the setup indicates that the Payroll module is on but SQL is selected the user will receive an error message instead of starting the process.  Return to the setup page for the integration to correct the issue before continuing. 

Step 2: Identify Core Items

The system will compare the employee list from the company selected and search to find the individual you wish to hire based the SSN/SIN matching between Sage HRMS and Cyber Recruiter and will automatically select Rehire. The SSN/SIN must be the same on the demographics page of Cyber Recruiter in order to be verified as a match.  If the number is added in just to the Sage HRMS  hire process this is not enough to find the record in Sage HRMS .  The Should there be more than one company set up in Sage HRMS , choose the appropriate company for which this individual is being rehired.

Company: If there is more than one company set up in Sage HRMS, choose the appropriate company for which this individual is being hired. This will determine last employee number used and the drop-down options in the follow screens.

Offer
: If available, select the offer in Cyber Recruiter for which the person is being hired. If selected, the requisition field (next field down) will be updated. The Start Date from the offer will default into the Hire Date and the Salary from the offer will default to the Annual Salary field (all other wage fields will calculate).

Requisition
: This will default based on the offer (if selected) or can be selected from the drop-down.  If the code values for the following fields match the code already in Sage HRMS , then the system will default the value based on the requisition.

Cyber Recruiter Field     Sage HRMS HRMS Field 
Functional Job Title     Job Title / Job Code 
Full-time/Part-time    Employment Type     
Organizational Level 1    Organizational Level 1
Organizational Level 2   Organizational Level 2
Organizational Level 3 Organizational Level 3
Organizational Level 4 Organizational Level 4
Organizational Level 5 Organizational Level 5

Action
: Select "Re-hire" from the available actions in drop-down list. Other options include New Hire & Job Change. 

Step 3: Verify Information

The Employee Number will default based on the match to the SSN/SIN in Sage HRMS .

Make any necessary changes to the demographics information captured by Cyber Recruiter. First Name, Last Name, and State of residency are required fields on this page. Remember that the email address that is being passed over to Sage HRMS should be the new corporate email address if you are planning on emailing from Sage HRMS using Sage HRMS Alerts or Sage HRMS ESS.

All fields on this page pull directly from Sage HRMS .  If the requisition was selected AND the codes match what is in Sage HRMS then they will default automatically.  Otherwise, they need to be completed to send over a full record for the new employee. Annual and Hourly Salary numbers are dependent on each other and the pay frequency and normal hours. Job Code and Job Title are dependent on each other. Salaried/Hourly and 1-9 Status fields are required on this page.

NOTE: The wage fields will automatically recalculate if one aspect is changed.  The Hourly Rate is the controlling rate if 'Hourly' is selected in the Salaried/Hourly field.  The Annual Salary is the controlling rate if 'Salaried' is selected in the Salaried/Hourly field. 

If the payroll module in Sage HRMS is activated, additional information is needed when processing a new hire and two additional tabs will be presented. Enter the necessary information to complete this employee’s payroll record.

Defaults:
Payroll Status:       Active (changing this will affect the payroll process)
Job Type:                 R-Regular (changing this will affect the 941)
EIC Filing Status:    Not Eligible (change this only if the employee is eligible for EIC)
Statutory:                No (change this only if the person should not have any taxes withheld)


If the payroll module in Sage HRMS is activated, additional information is needed when processing a new hire. Enter the necessary information to complete this employee’s payroll record for processing. Pay Group will list the available pay groups based on the company selected, Regular and Holiday earnings are used if this person will receive an automatic timesheet for payroll. Time Sheet Work Code should be the state in which the employee will be working and will determine the state to which unemployment taxes will be calculated.

Step 4: Send Informaiton

Press the Save Changes button in the system to forward the information to the Sage HRMS database. The information can now be located in Sage HRMS .

Where the Data Goes


This process updates information already in the Sage HRMS database

General

Field Name

Sage HRMS Screen and Field

Sage HRMS Database Name

Re-Hire Date

HR Status / Last Hire

HR Status / Seniority Date

Current Job / Job Date

Current Pay / Pay Effective Date

P_lasthire

P_sendate

P_jobdate

P_paydate

 

Current Job / Employee Status

P_active


Demographics

Information that appears on this page is pulled from the Cyber Recruiter Applicant Demographics Page. It should be verified as the employee is hired into Sage HRMS .

Field Name

Sage HRMS Screen and Field

Sage HRMS Database Name

First Name

Demographics / First Name

P_fname

Middle Name

Demographics /Middle Name

P_mi

Last Name

Demographics / Last Name

P_lname

Home Phone

Demographics / Home Phone

P_hphone

Work Phone

Demographics / Business Phone

P_busphone

Work Ext.

Demographics / Extension

P_busext

Cell Phone

Demographics / Cell Phone

P_cellphone

Email

Demographics / Email

P_email

Street 1

Demographics / Home Street 1

P_hstreet1

Street 2

Demographics / Home Street 2

P_hstreet2

City

Demographics / Home City

P_hcity

State

Demographics / Home State

P_hstate

Zip

Demographics / Home Zip

P_hzip

Country (hidden) Demographics / Home Country p_hcountry


Job / Salary

Information that is captured on this page is pulling from the Sage HRMS drop-down options. All information needs to be verified and selected from the drop-down options.

 

Union & Shift are ONLY available during the hiring process. These fields are not pulling from any values mapped in the setup from the requisition or the applicant. 

Field Name

Sage HRMS Screen and Field

Sage HRMS Database Name

Job Title

Current Job / Job Title

P_jobtitle

P_jobcode (based on Sage HRMS setup)

P_eeoclass (based on Sage HRMS setup)

P_exempt (based on Sage HRMS setup)

P_jobgroup (based on Sage HRMS setup)

P_salgrade (based on Sage HRMS seteup)

Employee Type

Current Job / Employee Type

P_employ

Reason Current Job / Change Reason p_reason (defaults to Rehire)

Salaried/Hourly

Current Pay / Salaried Hourly

P_salhour

Annual Salary

Current Pay / Annual Pay

P_annual

P_salary (based on pay frequency and normal hours)

Hourly Salary

Current Pay / Unit Pay Rate

P_unitrate

Pay Frequency

Current Pay / Pay Frequency

P_payfreq

Supervisor

Current Job / Supervisor

P_supervis

Secondary Sup

Current Job / Manager

P_supervis2

Division/

Department/

Location/

Current Job / Division (based on Sage HRMS Setup)

Current Job / Department (based on Sage HRMS Setup)

Current Job / Location (based on Sage HRMS Setup)

P_level1

P_level2

P_level3

P_level4

P_level 5

Normal Hours

Current Pay / Hours Per Pay Period

P_normunit

I-9 Status

HR Status / I-9 Verification Status

P_i9verif

Union HR Status / Union / Union Affiliation  p_union
Shift Current Pay / Shift p_shift


Payroll Information

Information that is captured on this page is pulling from the Sage HRMS drop-down options. All information needs to be verified and selected from the drop-down options. This tab will only be activated if the set up in the Cyber Recruiter Admin section is set to track payroll information for Sage HRMS .

Field Name

Sage HRMS Screen and Field

Sage HRMS Database Name

Payroll Status

Payroll Status / Payroll Status

P_paystat

Job Type

Current Job (Pay) / Job Type

P_emptype

WC Category

Current Job (Pay) / Workers Comp

P_workcomp

P_workrate (based on Sage HRMS setup)

Direct/Indirect

Current Job (Pay) / Direct

P_direct

EIC Filing Status

Tax Withholding / EIC

P_eicmstat

Statutory

Tax Withholding / Statutory

P_statute



Payroll Processing

Information that is captured on this page is pulling from the Sage HRMS drop-down options. All information needs to be verified and selected from the drop-down options. This tab will only be activated if the set up in the Cyber Recruiter Admin section is set to track payroll information for Sage HRMS .

Field Name

Sage HRMS Screen and Field

Sage HRMS Database Name

Pay Group

Payroll Status / Pay Group

P_paygroup

Regular Earnings Code

Payroll Status / Regular Pay

P_autoreg

Holiday Earnings Code

Payroll Status / Holiday Pay

P_autohol

Time Sheet Work Code

Tax Withholding / Timesheet Work Code

P_workcode

Auto Timesheet

Payroll Status / Auto Timesheet

P_autopay




See also

Setup: Push Via SQL Direct Connection

Setup: Push Via SQL Web API