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Home > Guides > Administrator Guide > Website Configuration > Careers Portal > Self Service > Previous Employment (Applicant View)

Previous Employment (Applicant View)

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Page Location: Admin > Website > Career Portal
Tab: Self Service


This page controls the view of the information by applicants and employees using the Self Service module; BUT, it also controls which fields are shown on this page as part of the Online Application. 

General Settings

Field Purpose
Title Enter a caption to have the page display a different title on the Self Service Portal left-hand navigation.
Available for Applicants? Set to YES to make this page viewable for Applicants. (Anyone who does NOT have an Overall Status = HIRED)
Access for Applicants? Select what the Applicant can do on this page. View (only see information), Add Only (can add records but not change anything), or Update (can edit and delete information).

NOTE: If the Task feature is being used, it is recommended that Update access be assigned to this page so the applicant will be able to add and update the information when a task is assigned. 
Available for Employees? Set to YES to make this page viewable for Employee. (Anyone with the Overall Status = HIRED)
Access for Employees? Select what the Employee can do on this page. View (only see information), Add Only (can add records but not change anything), or Update (can edit and delete information).

NOTE: If the Task feature is being used, it is recommended that Update access be assigned to this page so the employee will be able to add and update the information when a task is assigned. 
Enforce Date Formats (m/d/yyyy)

Check this box if the applicant should be forced to enter in emloyment dates in a m/d/yyyy format.  The actual date will be saved in a yyyy/mm/dd format to help with the sorting of the employment history records.

Enforce Salary Format ($xxx.xx)

Check this box if the applicant should be forced to enter in salary amounts in a numeric format. This feature should be check if applicants should include a number and not be able to type in "ask during interview" for example.

Hide 'Add Gap' option Check-mark this box if the applicant should NOT be allow to add gaps in the employment.  The only option on the page will be to add in actual employment records.  If the applicant wants to add in items of explanation for why there is not employment history, he/she will need to add an employment record and use the notes field.

If this option is left un-checked.  Then, there will be a link on the previous employment page which will allow the applicant to enter in dates and a reason for the gap which will make the employment history complete.
Instructional Message Type instructions for the page and/or action to be taken. These instructions are displayed to the Applicant/Employee when they are on this page in the Self Service.

Field Settings

The bottom of the page lists fields which can be displayed on this page and on the Online Application. Enter a caption for a field to include it on the page.  Check the box to make it required on the page. The captions are only for the applicant experience.  The field captions do not extend to the user view of the information or the printable view of the information. If you need to change values (bi-weekly, Add Gap, etc.), change this on the Miscellaneous Captions page of the Main page of the setup. 

NOTE: If the Resume Extraction feature is used, the applicant will NOT be allow to move past the page until all the required fields for ALL of the records have been completed. 


Field  Generally Found During Resume Extraction 
Employer Yes 
Address 1 No (often it is not include in the resume)
Address 2 Yes (if City/State are included in the resume)
Title Yes 
Start Date Yes
End Date  Yes
Responsibilities Yes 
Business Type  No 
Phone Number No (often it is not include in the resume)
Supervisor  No (often it is not include in the resume)
Begin Salary  No (often it is not include in the resume)
End Salary  No (often it is not include in the resume)
Per No (often it is not include in the resume)
Leave Reason    No (often it is not include in the resume)
Note No


See also