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Home > Guides > Reporting > Report Writer > Building Reports > Functionality > Fields

Fields

The fields tab is where the raw data is pulled onto the report. This page is basically a mapping tool used to instruct the Report Writer on what information should appear on the report and in what order.

Records

Enter a number in the space provided to restrict the number of records returned.  The records returned will be the first records found based on the grouping or sorting.  For example, if 10 is entered into this field and "full-name" is selected as the field, then the first 10 people in the system alphabetically will be displayed.

Table Options

Option Purpose 
Fields Use this column to find the field which should appear on the report. NOTE: a field can be used more than once on the report.

1) There are more options in the fields list than appear on the screens in Cyber Recruiter. For example, on the Demographics page there are fields for First Name and Last Name but in the fields list you will also see a field for Full Name.

2) There are items which appear to be duplicated but are NOT. _Ethnic will map the description for the Ethnic Origin where Ethnic will map the code for Ethnic Origin
Description Enter in the caption which should appear on the report. The name of the field will default into this text-box but does not need to be the same.
Sort Check-mark the box in the column which should be used to sort the data.
VG Check-mark the box in the column which should be used as a header to sperate data on the report.
A Click on this column to add a '-' to the field.  This will allow for calculations to be made between two fields.

Example, if a calculation is needed to determine the length of time between two dates, enter the first date in one of the rows and then the second date and click the A column. On the report, the data returned will be the numeric representation of time between the two dates (not the dates themselves). 
Function The Function means that instead of just showing the field chosen, it will perform that function and show that. Typically, the Group function is used for a high level and then the count or sum function is used to sum some field within each group.
Format The Format dropdown menu is a list of formats for the entries of the field selected in the Field dropdown menu directly to the left to appear in.
  Click this icon to remove the field from the report.
  Click this icon to add a new row to the report above the current row.
  Click this icon to add a new row to the report below the current row.
  Click and hold this icon to move a row up or down on the report.

Nested Options

Click on the  icon to access additional features which are not commonly used.

Option    Purpose
Hide this field Check-mark this option to hide the field which is listed on the report but shouldn't be printed.
This is a great tool for testing the filters.  Leave the field on the report and just hide it so it doesn't print.
Sort (z-a)  Check-mark this option to sort in reverse order.  The Sort option on the main table sorts in (a-z) format.
Italic Check-mark this option to make the field appear in italics.
Bold Check-mark this option to make the field appear bolded.
Width Enter a pixel length to truncate the field to a certain width.
Subreport The drop-down will be blank unless the field used is defined as a drill-down field on the misc tab of another report.  If a field matches, select the report which should display as a nested report.  The field name originally selected will not appear, instead the subreport will appear in the format specified in the drill-down style.
Drill-down Style Select how the subreport should be displayed.

Link = embeds a link on the curren report and allows the user to click the link and open the subreport

Link(new window) = same format as the Link option but the subreport will open in a new window

Embedded = nests the subreport into the current report.  This is the recommended option.

Popup = maintains field value on the report and provides a link to the subreport.  When clicked, the report is maintained and the subreport appears in another window.
URL Enter a URL of a report which should appear nested into this report.  This is similar to a subreport but for a report written external to the Report Writer.
Subtotal Function If the subtotal option is checked on the bottom of the page, specify what should be done with this field.
Gradient Cells Shading Check-mark this option to shadow a column of information so that the higher the number the darker the color.  For example, if this is applied to the field tracking the number of routings per requisition, the requisition with the most routings would appear in a darker color.
Text Highlight Enter in criteria to use for highlighting words. 

Example: Glover, Jennifer: Blue would turn the words Glover, Jennifer blue each time it appears on the report.
Cell Highlight Enter a criteria to use for highlighting cells with a specific value. 

Example: 5 to 6:Blue;7 to 10:Red would make any cell with a value of 5 or 6 appear in red and 7, 8, 9 or 10 would appear in blue.
Value Ranges Enter a formula which can be used for comparison an reporting. 

Example, if this is applied to the field tracking the number of routings per requisition an the statement "0 to 10:Under 10;10 to 100:10-100;100 to 10000:100+" is added as a value range, when the report is displayed the field will no longer show the number associated with the routings but instead will show "Under 10" or "10-100" or "100+".
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