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Home > Guides > Administrator Guide > Website Configuration > Careers Portal > Self Service > Personal Information (Applicant View)

Personal Information (Applicant View)

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Page Location: Admin > Website > Career Portal
Tab: Self Service


This page controls the view of the information by applicants and employees using the Self Service module; BUT, it also controls which fields are shown on this page as part of the Online Application. 

General Settings

Field Purpose
Title Enter a caption to have the page display a different title on the Self Service Portal left-hand navigation.
Available for Applicants? Set to YES to make this page viewable for Applicants. (Anyone who does NOT have an Overall Status = HIRED)
Access for Applicants? Select what the Applicant can do on this page. View (only see information), Add Only (can add records but not change anything), or Update (can edit and delete information).

NOTE: If the Task feature is being used, it is recommended that Update access be assigned to this page so the applicant will be able to add and update the information when a task is assigned. 
Available for Employees? Set to YES to make this page viewable for Employee. (Anyone with the Overall Status = HIRED)
Access for Employees? Select what the Employee can do on this page. View (only see information), Add Only (can add records but not change anything), or Update (can edit and delete information).

NOTE: If the Task feature is being used, it is recommended that Update access be assigned to this page so the employee will be able to add and update the information when a task is assigned. 
Instructional Message Type instructions for the page and/or action to be taken. These instructions are displayed to the Applicant/Employee when they are on this page in the Self Service.

Field Settings

The bottom of the page lists fields which can be displayed on this page and on the Online Application. Enter a caption for a field to include it on the page.  Check the box to make it required on the page. The captions are only for the applicant experience.  The field captions do not extend to the user view of the information or the printable view of the information.

Even though the information on this page is voluntary information, it is recommended that if there is an drop-down option that it be a required field.  The viewer can select the option 'Info Withheld' to signify the option was given to provide the information.

When the applicant answers this question if he/she is Hispanic, the standard field for ethnic origin will not be active and cannot be changed. In the background, the field for Ethnic will be completed with the code assigned to that ethnic origin based on the code setup.

As of March 24, 2014 it is legal to ask if a person is in a Protected Veterans during the application process.  If using this field, it is recommended that a link to the definition of the Protected Veterans status be provided (http://www.dol.gov/ofccp/regs/compliance/factsheets/vetrights.htm#Q2) OR the definitions be included on the instructions section of the page. 

 

As of March 2018, many states are allowing for a value of 'Gender X'.  This has been added to the software for all states, even if not approved, for reporting purposes.  if your state does not recognize this status, you can change the value on the setup page to another definition.  Not all HR systems allow for this option, so mapping this value to other system has not been done. 

Field  Note  If displayed, Recommend Making Required
Hispanic or Latino Yes/No/Info Withheld Options Yes 
Ethnic Origin Based on code tables Yes
Gender Male/Female/Info Withheld Options Yes
SSN   No
Birth Date   No
Protected Veteran**   Yes/No/Info Withheld Options Yes
** This field should only be displayed IF it is a necessary field for your Veterans reporting (VEVRAA).

See also