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Home > Guides > Administrator Guide > Communication Templates > Standard Templates > Applicant Status Change Email

Applicant Status Change Email

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This email is triggered when a status is changed connected to an applicant. The status could be the Overall Status or a status related to a specific requisition.  The email is triggered in two ways:

1) It is automatically sent out based the settings stored within the Applicant Status codes under Admin > Codes.  Any user who is highlighted in the list will receive this email when that specific status is used.

2) Checkmark to send this email to the Recruiter or Manager when manually changing the status.

NOTE: Many of the fields can be renamed for display on the Miscellaneous page of the applicant. So if the name below does not match the name on the Miscellaneous page of the applicant, go to Admin > Page Builder > Applicant> Miscellaneous to look up the name that is being used in the system for the screen caption to ensure the proper field is merged to the email.

Many of the fields can be renamed for display on the Main page of the requisition. So if the name below does not match the name on the Main page of the requisition, go to Admin > Page Builder > Requisition > Miscellaneous or Admin > System Setup (for Organizational titles) to look up the name that is being used in the system for the screen caption to ensure the proper field is merged to the email.

Field  Description
Name  This is the name of the email.  This is not editable.
Subject  This is the subject line of the email which the user will see.
Text/Merge Fields This is the body of the email.  Merge fields show in curly brackets { } will pull information from Cyber Recruiter to post into the email. 

Merge fields can be added to the emails to make them custom to the user who will receive it.  To add a merge field, place the cursor on the page where the merge field should appear.  Then, go to the "Fields" drop-down box and find the field to add and press the "Add" button. 

Available Merge fields include:

Field  Merges ... Information 
Applicant Number Automatically assigned number for the applicant. 
Applicant First Name "First Name" stored on the Demographics page.
Applicant Last Name  "Last Name" stored on the Demographics page.
Applicant in Last Name, First Name format Name in the specified order.
Applicant in First Name Last Name format  Name in the specified order.
Applicant Street Address "Street 1" and "Street 2" stored on the Demographics page. 
Applicant City, State/Province, Zip/Postal "City", "State/Provence" and "Zip/Postal Code" stored on the Demographics page.
Applicant Home Phone "Home Phone" stored on the Demographics page.
Applicant Email Address  "Home Email" stored on the Demographics page.  This can be used for the Self Service login.
Application Date "Application Date" stored on the Status/History page.
Applicant Resume     Text version of the Resume typed in or parsed during the creation process.  Stored on the Demographics page and to the Resume page.
Formatted Resume Attached/Formatted version of the Resume stored on the Resume page.
Applicant Cover Letter Text Cover Letter stored on the Cover Letter tab of the Resume page.
LinkedIn Profile Displays a link in the email which will launch a website displaying the content of the applicant's LinkedIn profile.
Old Status     Status previously assigned to the this applicant for the requisition or as an Overall Status.
New Status Status now assigned to the this applicant for the requisition or as an Overall Status.
Status Note Note typed in by the user who changed the status.
Miscellaneous Fields (1-20) Any of the miscellaneous field stored on the Miscellaneous page of the applicant.
Requisition Description "Job Title" connected to the requisition for which this status change was recorded.
Requisition Code "Code" connected to the requisition for which this status change was recorded.
Manager of Requisition (Full Name) "Manager" connected to the requisition for which this status change was recorded.
Manager of Requisition (User ID) User ID for the Manager connected to the requisition for which this status change was recorded.
Recruiter of Requisition (Full Name) "Recruiter" connected to the requisition for which this status change was recorded.
Recruiter of Requisition (User ID) User ID for the Recruiter connected to the requisition for which this status change was recorded.
Reason Open of Requisition "Requisition Reason" connected to the requisition for which this status change was recorded.
'Employee Replacing' of Requisition "Employee Replacing" connected to the requisition for which this status change was recorded.
Requisition Job Description "Job Description" (tab 1 of the Job Description page) connected to the requisition for which this status change was recorded.
Requisition Requirements "Requirements" (tab 2 of the Job Description page) connected to the requisition for which this status change was recorded.
Requisition Public Job Description "Public Job Description" (tab 3 of the Job Description page) connected to the requisition for which this status change was recorded.
Requisition Other Description "Other Description" (tab 4 of the Job Description page) connected to the requisition for which this status change was recorded.
Requisition Organizational Level (1-5) "Organizational Level" (1-5) field description connected to the requisition for which this status change was recorded.
Requisition Miscellaneous (1-20) Field description from the specified field connected to the requisition for which this status change was recorded.
Date Changed Automatically fills in the current date in a mm/dd/yyyy format.
Time Changed Automatically fills in the time of the addition of the record.
Changed By Automatically fills in the name of the person who added the record.
Link to Login This is a mail merge field which creates a hyperlink to login page for Cyber Recruiter.
Print Requisition Hyperlink to print all of the details related to this requisition. Format and information contained in the report is defined under Admin > Page Builder > Requisition > Print Req Form
Print Application Hyperlink to print all of the details related to this applicant.
Print Score Report Hyperlink to print all of the details related to the application, requisition and interview questions.  Report includes the questions, answers and point values associated with the questions.

See also