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Microsoft Dynamics GP

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Page Location: Admin > Codes > Great Plains

The process for transferring new hires from Cyber Recruiter to the Microsoft Dynamics GP product involves exporting the information to an ASCII text file and importing that file into Microsoft Dynamics GP. To accomplish this step the Great Plains code tables must be up-to-date.  All of these code tables are required for transferring new employee data to Microsoft Dynamics GP. Set these tables up as they are set up in Microsoft Dynamics GP: Employment Classes, Divisions, Departments, Locations, Job Titles, and Supervisor Codes.

User View: When the user completes the Microsoft Dynamics GP page in the applicant's profile these codes are used.

Codes may be imported using the import keys listed below.

Table Name Import Key
Department GPDEPT
Division GPDIV
Employment Classes GPEC
Job Titles GPJT
Locations GPLOC
Supervisor Codes GPSUP

.csv file should contain Code & Description in that order


Creating Microsoft Dynamics GP Codes

Important Considerations:  Cyber Recruiter codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Recruiter is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Recruiter system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.

After clicking "Add new record." enter in the necessary information to create a new code.

Field Purpose
Code Unique Identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Applicant file for reporting purposes unless the file is edited and saved after the code was deleted.
Description This is what is displayed on the screens and on the website for searching.


Inactivating Codes

Microsoft Dynamics GP Codes cannot be inactivated.

NOTE: If a code cannot be inactivated, it is not recommended to delete the code as this could cause "holes" in your data. Instead, consider adding a "z" to the beginning of the Description field as this will move the code to the bottom of the list.



See also

MicroSoft Dynamics GP