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Home > Guides > Administrator Guide > Drop-Down Values (Codes) > HR-XML

HR-XML

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Page Location: Admin > Codes > HR-XML

The two code tables included in the HR-XML integration are not required fields for the integration.  The Shift code table contains the possible shifts that a person might work (1st, 2nd, 3rd, etc.) and the Employment Level contains whether a new employee is Full Time, Part Time, Temporary, etc.  These codes should be established in the HR system which is going to receive the file and then duplicated in this list.


Employment Levels
Import Code Key: XMLLEVEL

Shifts
Import Code Key: XMLSHIFT

.csv file should contain Code & Description in that order.

Creating HR-XML Codes

Important Considerations:  Cyber Recruiter codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Recruiter is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Recruiter system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.

After clicking "Add new record." enter in the necessary information to create a new code.

Field Purpose
Code Unique Identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Applicant file for reporting purposes unless the file is edited and saved after the code was deleted.
When importing data for applicants use this value and NOT descriptions for the import spreadsheets.
Description This is what is displayed on the screens and on the website for searching.

 

Inactivating HR-XML Codes

HR-XML codes cannot be inactivated.

NOTE: If a code cannot be inactivated, it is not recommended to delete the code as this could cause "holes" in your data. Instead, consider adding a "z" to the beginning of the Description field as this will move the code to the bottom of the list.

See also

Setting up HR-XML
Using HR-XML