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Home > Guides > Administrator Guide > Website Configuration > Careers Portal > Online Application > Standard Application Pages

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To add this pages to the Online Application process, select desired page from the drop-down list and press save.  After saving the order of the page edit to enter an instructional message which displays on the top of the page explaining what the applicant should do on this specific page. Certain pages include additional setup options.  Individual fields show on the page are controlled by the page title with the same name in the Self Service module.

Pages detailed below are shown in the same order as on the setup page but are not in the order which is recommended for the final application process.  When selecting the order of the pages for the Online Application process, take into account the information which is needed for immediate review of the applicant.

Each of these pages can be placed after the Thank You page, if desired. 

Additional Info

This page collects a paragraph of information from the applicant based on a question which is posted.
 
The Note Type field maps the resulting answer from the website to the applicant's file so it can be found and read at a later date. If a note type is not present which is relevant for this section, a new type can be added under Admin > Codes > Note Type > Applicant.  

The instruction box on the page should detail the information which should be provide by the applicant. 

Applicant Agreement

This page will display an applicant agreement for the applicant to review and sign-off on before the entire application is sent to a reviewer. Use the instruction box to detail out the wording of the agreement. 

Use the Require Exact Name field if the exact name used on the Contact Information page is to entered into the text box for the signature. The system will match not only the fields for 'First Name' and 'Last Name' but it is case sensitive as well.  Middle Name, Preferred Name and Previous Name are not used for validation.

The text presented is saved as part of the Print App report.  If the wording is changed, the wording of the agreement is saved with the applicant so the record stays intact as far as what the applicant signed.

If an applicant applies to another position the signature (if changed) as well as the date will be updated in the applicant's file.  If the wording is changed, the new wording will be stored as welll. Old wording, signature and date is saved with the PDF copy of the application saved upon finishing the application process.    

Attachments

This page collects additional attachments which are in an electronic format from the applicant. Specific file types (DOC, DOCX, PDF, etc.) are defined in the setup for the page in the Self Service module.

Cover Letter

This page allows an applicant to type in a cover letter which can be included in the various Smart Emails (routing, interview, etc.).  If a Cover Letter should be required, enter the minimum length of the cover letter before it will be accepted and allow the applicant to move on.

Education

There are two levels of requirements which can be imposed on the educational history. 

The first level is determined in the setup page.  Enter a number for the total number of records which must be present before the applicant can continue to the next page of the application.  It is recommended that the number not be too high if applicants may not have advanced degrees. 

The second level is determined in the setup of the Self Service page.  The first table of fields is used for selecting which fields should appear on the page.  The second table is used for selecting which fields should be required. Each field highlighted in the second table of fields must be filled in on the detail page before the applicant can save the record.  If parsing is activated and there is a detail field which is required and NOT completed, the system will prompt the applicant to complete he information before continuing. 


If Resume Text Extraction "Parsing" Is Activated AND Education is Set to Parse

It is recommended that Synonyms can be established in the "Degree" code table and potentially the "Major" code tables so the information contained in the resume can be translated into a pre-defined value for easier searching and reporting.  If the correct Degree code in the system is MBA with a description of Masters in Business Administration, adding a synonym to match to M.B.A or Master's of Business Administration, etc.  will insure proper matching of the data.

If the tool for reading resumes is turned on, the website will attempt to extract the following pieces of information.  The applicant is then prompted to complete the remaining fields based on the fields setup stored in the Self Service module.

School
Address 1
Address 2
Degree
Major
Graduation year

Military History

NOTE: It is recommended that this page be used if details regarding military history are needed which are above and beyond what is already captured by Previous Employment or Application Questions.

There is one level of requirements which can be imposed on this page. The requirements are field level specific and defined in the setup of the Self Service page.  The first table of fields is used for selecting which fields should appear on the page.  The second table is used for selecting which fields should be required. Each field highlighted in the second table of fields must be filled in on the detail page before the applicant can save the record.  If parsing is activated and there is a detail field which is required and NOT completed, the system will prompt the applicant to complete he information before continuing. 

If Resume Text Extraction "Parsing" Is Activated

If the tool for reading resumes is turned on, the website will attempt to extract the following pieces of information.  The applicant is then prompted to complete the remaining fields based on the fields setup stored in the Self Service module.

Branch
Rank
Date Entered
Date Discharge

New Position Notification

This page allows the applicant to set up a Job Alert notification based on his/her interests in the company.  This page can also be access via the applicant's Self Service page.

Enter the instructions for the page in the text box provided.  In the "Item1", "Item 2" and "Item 3" text boxes, select which field should be presented to the applicant in order to make a selection.  Options include the Organizational Levels (1-5) and Job Type.  Use the "Caption" fields to give the field a title for the applicant so he/she knows what is being selected. 

Personal Information

This page will connect the personal information for an applicant for EEO/AAP reporting. Use the text box to provide explanation of why this information is needed.  Use the Fields drop-down on the top of the page to add merge fields to the page which will pull specific information regarding the requisition or the company into the body of the text.

There is one level of requirements which can be imposed on this page. The requirements are field level specific and defined in the setup of the Self Service  page. The first table of fields is used for selecting which fields should appear on the page.  The second table is used for selecting which fields should be required. Each field highlighted in the second table of fields must be filled in on the detail page before the applicant can save the record. 

It is recommended that only fields which have an 'Info Withheld' option be required on this page.  In doing so, it captures the fact that the applicant was presented with the information and has chosen not to provide the details.

Previous Employment

There are two levels of requirements which can be imposed on the employment history. 

The first level is determined in the setup page.  Enter a number for the total number of records which must be present before the applicant can continue to the next page of the application. 

The second level is determined in the setup of the Self Service page.  The first table of fields is used for selecting which fields should appear on the page.  The second table is used for selecting which fields should be required. Each field highlighted in the second table of fields must be filled in on the detail page before the applicant can save the record.  If parsing is activated and there is a detail field which is required and NOT completed, the system will prompt the applicant to complete he information before continuing. 

If Resume Text Extraction "Parsing" Is Activated

If the tool for reading resumes is turned on, the website will attempt to extract the following pieces of information.  The applicant is then prompted to complete the remaining fields based on the fields setup stored in the Self Service module.

Employer
Job Title
Start Date
End Date
Address 1
Address 2
Phone
Responsibilities

References

There are two levels of requirements which can be imposed on the references. 

The first level is determined in the setup page.  Enter a number for the total number of records which must be present before the applicant can continue to the next page of the application. 

The second level is determined in the setup of the Self Service page.  The first table of fields is used for selecting which fields should appear on the page.  The second table is used for selecting which fields should be required. Each field highlighted in the second table of fields must be filled in on the detail page before the applicant can save the record.  If parsing is activated and there is a detail field which is required and NOT completed, the system will prompt the applicant to complete he information before continuing. 

If Resume Text Extraction "Parsing" Is Activated AND References are present in the Resume

If the tool for reading resumes is turned on, the website will attempt to extract the following pieces of information.  The applicant is then prompted to complete the remaining fields based on the fields setup stored in the Self Service module.

Name
Employer
Job Title
Address 1
Address 2
Phone 1
Phone 2
Email

Resume

This page allows the applicant upload a copy of his/her resume as well as to provide a text version by copying/pasting a text version of the resume into the box provided.

There are four setup field on the page which control what the applicant will be prompted to provide and what will be required.  It is recommended that a minimum text length (50+)  be required if the Text box for the resume is required. 

If it is desired for the applicant to just upload a resume, the system can pull the text from a .DOC file format in order to make a text copy of the resume. Be sure to include instructions for the applicant to upload that specific file type for the resume upload if the goal is to capture both the formatted and text version of the resume.

If Resume Text Extraction "Parsing" Is Activated

It is recommended that this page be part of the Online Application process even if the Parsing tool is activated.  This page will only show in the following circumstances:
  1. The resume was uploaded but the file format wasn't recognized or the text couldn't be pulled from the resume.
  2. The applicant is applying via Self Service and should be presented with an opportunity update his/her resume.

Security Clearance

The Security Clearance page allows for the applicant to complete details related to his/her clearance status.

NOTE: It is recommended that this page be used if details regarding clearances are needed which are above and beyond what is already captured by Application Questions or Requisition Questions.

There is one level of requirements which can be imposed on this page. The requirements are field level specific and defined in the setup of the Self Service page. The first table of fields is used for selecting which fields should appear on the page.  The second table is used for selecting which fields should be required. Each field highlighted in the second table of fields must be filled in on the detail page before the applicant can save the record. 

Skills

The skills page allows the applicant to browse through the skills which are relevant for your organization and to identify which of those skills he/she possesses.

If Resume Text Extraction "Parsing" Is Activated AND Skills are Set to Parse

It is recommended that Synonyms can be established so the information contained in the resume can be translated into a pre-defined value for easier searching and reporting.  If the correct Skills in the system is Cyber Recruiter, adding a synonym to match to Cyber Recruiter or Cyber Recruit will insure proper matching of the data.

Voluntary Self-Identification of Disability

This page allows an applicant to complete the OFCCP's Voluntary Self-Identification of Disability form. This form is hard-coded and the layout, working, operation, etc. cannot be changed in the system.   Pressing the icon next to the page allows the Admin to specify if this page should be required before continuing to any subsequent pages.  The page itself allows for a non-answer (I do not wish to answer) so making the page required just ensured that the applicant selects one of the options. 


See also