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Home > Guides > Administrator Guide > Configurable Screens > Applicant - Inbox

Applicant - Inbox

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Page Location: Admin > Page Builder > Applicant > Inbox

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System defaults for the view 'Inbox' are set by the Administrator in the Page Builder section; however, each user has the ability to change the settings based on his/her preference via the My Preferences page; but, this page controls the defaults for the users based on their role in the system. 

Recruiter Inbox

Columns selected in this section will be applied to any user who has the field for "Recruiter" set to "Yes" under Admin > Security > User Security.

Hiring Manager Inbox

Columns selected in this section will be applied to any user who DOES NOT have the field for "Recruiter" set to "Yes" under Admin > Security > User Security.

Actions Section

The bottom section of actions can be defaulted when using the column for "Status Action".  We do NOT recommend using this field because it only controls the FIRST time an applicant applies to a position in the system.  Instead, we recommend using the column Assigned Reqs (Desc: Status).  If the "Status Action" field is used then the following values can be automatically connected to the action.

  1. Automatically remove the Applicant from the Inbox view.
  2. Notify the Recruiter of the "Web Requisition" of the change to the status.
  3. Notify the Hiring Manager of the "Web Requisition" of the change to the status. 
  4. Automatically change the status for the Applicant for the "Web Requisition"
  5. Automatically change the Overall Status for the Applicant.

Column Values

Option Purpose/ Page / Value 
Application Date Date the person applied to the system (Status/History page).
Overall Status Global status for this person (Status/History page).
Resume Quick link to the current text and/or formatted resume on file.
Notes Quick link to the Notes page.
Add a Note Action to add a note to an Applicant's record.  Taking this action will return the user back to the Inbox.
Routings Quick link to the Routings tab of the Activity page.
Routing Stats Quickly see how many routings have been send out and how many are outstanding.
Correspondence Quick link to the Correspondence page.
Send an Email Action to send an email to the Applicant.  Taking this action will return the user back to the Inbox.
Interviews Quick link to the Interview tab of the Activity page.
Experience Quick link to the Experience page.
History Quick link to the Status/History page.
Application Quick link to the Application page.
Web Requisition Displays the first job this Applicant applied to on the website using Cyber Recruiter.
Assigned Requisitions Link Quick link to the Assigned Requisition tab of the Activity page.
Offers Quick link to the Offers tab of the Activity page.
References Quick link to the References page.
Position Desired Displays the field "Position Desire" found on the Application page.
Referral Source Displays the field "Referral Source" found on the Application page. 
Desired Salary Displays the field "Desired Salary" found on the Application page.
Primary Phone Displays one of the Phone number fields found on the Demographics page.
Display depends on which is listed as the Primary phone number.
City, State/Provence Displays the "City" and "State/Province" found on the Demographics page.
Attachments Will show the number of Attachments connected to the Applicant.  Is also a quick link to the Attachments page.
Security Clearance Quick link to the Security Clearance tab of the Experience page.
Military History Quick link to the Military History tab of the Experience page.
Misc (1-20) 20 variable fields which display information from the Misc. page.
Status Action Automatically change the status and take action (defined by the Administrator). 
NOTE: This ONLY updates the status for the Web Requisition.  It cannot be used for all positions.
Recommend using the Attached Reqs (Desc: Status) or Attached Reqs (Code: Status) instead.
Request Offer Action to request and offer. Taking this action will return the user back to the Inbox.
Attached Reqs (Code) Displays all jobs applied for listing only the Requisition Code.
Attached Reqs (Desc)  Displays all jobs applied for listing only the Job Title
Attached Reqs (Code: Desc) Displays all jobs applied for listing the Requisition Code and Job Title.
Attached Reqs (Code: Status) Displays all jobs applied for listing the Requisition Code and Current Status.
If the user has update access to statuses, the Status field will be a hyperlink allowing that change.
Attached Reqs (Code: Assign Date) Displays all jobs applied for listing the Requisition Code and date of application.
Attached Reqs (Desc: Score) Displays all jobs applied for listing the Job Title and Score for all questions.
Clicking on the score will display the report listing the questions, answers, and rating. 
Last Assign Date Displays the date of the last job applied for.
Applicant # Displays the automatically assigned Applicant Number.
User Ranking Allows the user to Rank an applicant based on a predetermined ranking system.
Ethnic Origin Displays the "Ethnic Origin" field found on the EEO tab of the Demographics page.
LinkedIn URL Displays a link which will launch a website displaying the content of the applicant's LinkedIn profile.
Applicant Profile Displays a link which will launch the profile report for the applicant. 

See also