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Paychex Codes

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Page Location: Admin > Codes > Paychex

The process for transferring new hires from Cyber Recruiter to the Paychex product involves exporting the information to an ASCII Text file in a CSV format and importing that file into the Paychex product. Codes which are currently used in Paychex (and cannot be mapped via the setup page) need to be reentered into Cyber Recruiter so the user exporting the information can select the correct value. These values MUST match what is currently in Paychex in order for Paychex to recognize the values and successfully import the file.

To activate the required Paychex code tables go to Admin > Links > Pre-Defined > Paychex and set the "Enabled" status field to 'Yes," making sure to also give access to this page to the appropriate Users. All codes for fields that are specified on the "Required Fields" tab must have values for the drop-down lists before the user will be able to export the information.

User View: When the user completes the Paychex page in the applicant's profile these codes are used.

Codes may be imported using the import keys listed below.

Table Name Import Key
Company     PXCO
Division PXDIV
Department PXDEPT
Full Time / Part Time PXFTPT

.csv file should contain Code & Description in that order.

Creating Paychex Codes

Important Considerations:  Cyber Recruiter codes cannot contain certain symbols such as commas, quotes, periods, apostrophes or ampersands and the user will get an error message when trying to enter or import codes containing them. There are also certain character combinations that must be avoided because Cyber Recruiter is programmed to strip them (even if they are in the middle of a code or description) as they can be used by others to reference potentially dangerous procedures or scripts that could cause harm to your Cyber Recruiter system. These combinations include: SP_ or sp_ and XP_ or xp_. Also a double dash will be converted to a single dash. There are a few other combinations not listed here that could be stripped, but it is extremely unlikely that they would be used in codes or descriptions.

After clicking "Add new record." enter in the necessary information to create a new code.

Field Purpose
Code Unique Identifier for the drop-down option. This code is written in the raw data and is referenced to determine the description to show on the screen. If the code is removed from the Admin > Codes section, this value will still be in the Applicant file for reporting purposes unless the file is edited and saved after the code was deleted.
Description This is what is displayed on the screens and on the website for searching.


Inactivating Codes

Paychex Codes cannot be inactivated.

NOTE: If a code cannot be inactivated, it is not recommended to delete the code as this could cause "holes" in your data. Instead, consider adding a "z" to the beginning of the Description field as this will move the code to the bottom of the list.

See also