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Home > Guides > Administrator Guide > Communication Templates > Standard Templates

Standard Templates

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The Standard Templates cannot be deleted but can be modified. These templates are used at certain points in recruiting process and triggered by taking action at various places in the system.  They cannot be recreated as custom templates because often the merge fields are different for these templates.

Template How Is It Triggered? Home Page Reminder
Routing Email After selecting to "Route" information, make sure the option to email is selected.  Routing Requiring Your Attention
Routing Reminder Email Send multiple reminders from the "Open Activities" view or send one from the Applicant file by clicking on the "Email Reminder" link via the Routing tab of the Activity page.
Interview Request Email When setting up an interview, make sure the option to email the interviewer is checked.  Interviews Requiring Your Attention
Interview Reminder Email Send multiple reminders from the "Open Activities" view or send one from the Applicant file by clicking on the "Email Reminder" button via the Interview tab of the Activity page.  
Interview Cancelation Email Cancel an interview from the Applicant file by clicking on the "Cancel Interview" button via the Interview tab of the Activity page.  
New Requisition Email Automatically triggered and sent to the list defined in the creation process in the Page Builder section when a new requisition is added to the system.  
Requisition Approval Email Send based on approval rules defined for the creation process in Page Builder. Requisitions Requiring Your Attention
Requisition Status Email (Supervisor) Automatically triggered and sent to the supervisor noted in the requisition when an approver responds to the approval email.  
Requisition Status Email (Recruiter) Automatically triggered and sent to the recruiter noted in the requisition when an approver responds to the approval email.  
Requisition Expiring in 7 Days Works in conjunction with the Alerts feature of for the alert 'Posting Expiring in 7 days'.  Goal is to remind the recruiter that a requisition is reaching it's date that it will automatically pull from the website.  
Offer Approval Email When requesting an offer, make sure the option to email the approver is selected. Offers Requiring Your Attention
Offer Approval Reminder Send multiple reminders from the "Open Activities" view or send one from the Applicant file by clicking on the "Email Reminder" button via the Offer tab of the Activity page.  
Offer Approval Recruiter Notification Automatically triggered and sent to the recruiter noted in the requisition when an approver responds to the approval email.  
Offer Approval Supervisor Notification Automatically triggered and sent to the supervisor noted in the requisition when an approver responds to the approval email.  
Applicant Status Change Email Automatically triggered and sent to the specified list of users noted in the Code setup when an applicant's status is changed.  
New Applicant Email Optional email which presented to a user who is manually adding an applicant into the system.  The applicant record MUST have an email defined in order for this email option to appear.  
Reset User Password Email The user can request this email from the login page.  The email can also be mass emailed out via the Reset Password page under Admin > Security.  
New Hire Email to Unhired Applicants In the New Hire Process, check the applicants to email.  When the page is saved the group of applicants will be emailed.  
New Hire Email to Internal Recipients If the page is turned on in the New Hire Process, the template will appear.  If the user continues in the process the email will be send out to the list of users selected.  
New Hire Email to Current Employees If the page is turned on in the New Hire Process, the template will appear. If the user continues in the process the email will be send out to any applicant in the system with the Overall Status of HIRED.  
New Hire Email to New Hire If the page is turned on in the New Hire Process, the template will appear. If the user continues in the process the email will be send out to the newly hired employee.  
Employee Referral Bonus Due Works in conjunction with the Alerts feature of for the alert 'Employee Referral Bonus Payout Due in 7 days'.  Goal is to remind a specific person that a bonus is due for payment.
 



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