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Home > Guides > User Guide > Managing Applicants > Status/History

Status/History

Page Location: Applicant File > Status/History

Users must have "View" or "Update" access to this page in Group Security to access this information.  The recommended setting for this page is "View" which will allow user to see the information but not to change or delete anything on this page.

The Status/History Page is broken down into three sections "Status", "Standard History" and "Self Service History".  

Status Section

This section contains the global status for this applicant. This section is generally used for reference but not updates since the information is automatically filled in when the person applies or when a status is changed in another area of the product and "Update Overall Status" is selected.

Field  Value 
Applicant # Applicant Number automatically generates the unique ID. The code is AppNum.
Overall Status  Generally this will not be the status connected to each position, but rather a general classification of this person for the system - Applicant or Employee or Previous Employee or Not Rehirable, etc.  

This status is connected back to the view for the applicant in the Self Service module.  If the code connected to this status starts with the word HIRED he/she will see the employee view of the Self Service module.

Even if security to this page is set to "View" the status can still be changed if the group security for "Can Change Status" is set to "Yes".
Original Application Date Stores the date the person was first added to the system.  This date is referenced when doing an Applicant Find and selecting "Original Application Date".
As of Store the date of the current status assigned.

Standard History Detail

Standard History detail tracks all the changes made by users of the system to the applicant information.  Users can click Print to obtain a hardcopy or delete a record by clicking on the red-circled X at the end of each record, given the appropriate security permissions. Users can see more information by clicking on any hyperlinks (when available) on this page.

The following events/actions create history records in Cyber Recruiter:

Adding Records
- Keying in or importing an Applicant 
- Transferring Employee Referral Manually to an Applicant 
- Attaching new requisition to Applicant 
- Adding correspondence letter 
- Sending correspondence email 
- Sending correspondence letter (creates 2, one for letter, one for email) 
- Adding attachment 
- Adding note 
- Adding a routing 
- Adding an interview
- Adding offer approval 
- Adding a task

- Adding forms to the attachment page

Reminders/Follow-Up
- Emailing an offer approval reminder 
- Emailing references to somebody 

Responses
- Answer a routing (via email or home page) 
- Accepting an interview request (via email or home page)
- User completes a task

Changes
- Changing overall status 
- Changing requisition status for Applicant
- Canceling an Interview 
- Completion of interview evaluation form 
- Changing the status to New Hire 
- Changing the signature on the Application Page 
- Changing bonus paid to Yes for Employee Referred Page 
- Manually completing a task for another user

Removing Data
- Deleting a requisition from an Applicant
- Deleting a routing
- Deleting an interview
- Deleting an offer approval

Self Service History Detail

Self Service History detail tracks all the changes made by applicants when they are changing their profile via the Self Service module. Users can click Print to obtain a hardcopy or delete a record by clicking on the red-circled X at the end of each record, given the appropriate security permissions. Users can see more information by clicking on any hyperlinks (when available) on this page.

Records are written to this section when the following events occur.

- Applicant starts or completes an application process 
- Applicant actions trigger any emails
- Applicant changes something in his/her profile
- Applicant logs into the Self Service module
- Applicant changes his/her password
- Applicant completes a task
- Applicant completes or changes his/her self-identification of a disability form (this item will only display if the user has access to see EEO information).

- Applicant completes or signs the fillable forms. 

 

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