Cyber Recruiter powered by Visibility Software
Help & Support Center

 

 

Search:

 

 

Contents
:
IndexBookmarkPrint

Home > Guides > Administrator Guide > Communication Templates > Standard Templates > Interview Emails

Interview Emails

Need Help on this Topic? Email Support


The following emails are all related to the interview process.  Interviews should be schedule to track the event for record-keeping purposes and to gather feedback from the interviewer.

NOTE: Many of the fields can be renamed for display on the Main page of the requisition. So if the name below does not match the name on the Main page of the requisition, go to Admin > Page Builder > Requisition > Miscellaneous or Admin > System Setup (for Organizational titles) to look up the name that is being used in the system for the screen caption to ensure the proper field is merged to the email.

Interview Request Email

This email is triggered by adding an interview to the Interview tab of the Activity page inside an applicant's record and checking the box to 'Email Interviewer'.

Field  Description
Name  This is the name of the email.  This is not editable.
Subject  This is the subject line of the email which the user will see.
Text/Merge Fields This is the body of the email.  Merge fields show in curly brackets { } will pull information from Cyber Recruiter to post into the email. 

Merge fields can be added to the emails to make them custom to the user who will receive it.  To add a merge field, place the cursor on the page where the merge field should appear.  Then, go to the "Fields" drop-down box and find the field to add and press the "Add" button. 

Available Merge fields include:

Field  Merges ... Information 
Applicant Number Automatically assigned number for the applicant. 
Applicant First Name "First Name" stored on the Demographics page.
Applicant Last Name  "Last Name" stored on the Demographics page.
Applicant Nickname "Nickname" stored on the Demographics page.
Applicant in Last Name, First Name format Name in the specified order.
Applicant in First Name Last Name format  Name in the specified order.
Applicant Street Address "Street 1" and "Street 2" stored on the Demographics page. 
Applicant City, State/Province, Zip/Postal "City", "State/Provence" and "Zip/Postal Code" stored on the Demographics page.
Applicant Home Phone "Home Phone" stored on the Demographics page.
Applicant Email Address  "Home Email" stored on the Demographics page.  This can be used for the Self Service login.
Application Date "Application Date" stored on the Status/History page.
Application Status "Overall Status" stored on the Status/History page.
Applicant Resume     Text version of the Resume typed in or parsed during the creation process.  Stored on the Demographics page and to the Resume page.
Formatted Resume Attached/Formatted version of the Resume stored on the Resume page.
Applicant Cover Letter Text Cover Letter stored on the Cover Letter tab of the Resume page.
LinkedIn Profile Displays a link in the email which will launch a website displaying the content of the applicant's LinkedIn profile.
Person Performing Interview (Full Name) Name of the person requested/scheduled to interivew.
Person Performing Interview (User ID) User ID of the person requested/scheduled to interview.
Person Requesting Interview Name of the person sending the request/schedule to interview.
Interview Date "Date" recorded in the interview.
Time Zone "Time Zone" recorded in the interview
Interview Time "Time" recorded in the interview.
Interview Location "Location" recorded in the interview.
Interview Duration "Duration" recorded in the interview.
Inerview Note Note typed in by the user who added this interview.
Accpt/Deny Buttons Hyperlink buttons allowing the interviewer to record if this interview is confirmed.  The buttons appear IF the user who is adding the interview checks the box to request confirmation.  If the buttons appear and the user responds back then (Accepted) or (Denied) will appear on the interview record with the response.  In addition, if an interview is accepted, a task will appear on the home page reminding the user to complete the interview evaluation form after the interview date has past. 
Link to Complete Interview Eval Form Hyperlink to the interview evaluation form allowing the interviewer to complete the feedback form and update the system after the interview has been conducted.
Interview Requisition Description "Job Title" connected to the requisition for which the insterview is being scheduled.
Interview Requisition Code "Code" connected to the requisition for which the insterview is being scheduled..
Req Job Description "Job Description" (tab 1 of the Job Description page) connected to the requisition for which the insterview is being scheduled.
Req Requirements "Requirements" (tab 2 of the Job Description page) connected to the requisition for which the insterview is being scheduled.
Req Public Job Description "Public Job Description" (tab 3 of the Job Description page) cconnected to the for which the insterview is being scheduled.
Req Other Description "Other Description" (tab 4 of the Job Description page) connected to the requisition fofor which the insterview is being scheduled.
Manager of Interview Requisition "Manager" connected to the requisition for which the insterview is being scheduled.
Recruiter of Interview Requisition "Recruiter" connected to the requisition for which the insterview is being scheduled.
Reason Open "Requisition Reason" connected to the requisition for which the insterview is being scheduled.
Employee Replacing "Employee Replacing" connected to the requisition for which the insterview is being scheduled.
Req Organizational Level (1-5) "Organizational Level" (1-5) field description connected to the requisition for which the insterview is being scheduled.
Req Miscellaneous (1-20) Field description from the specified field connected to the requisition for which the insterview is being scheduled.
Current Date Automatically fills in the current date in a mm/dd/yyyy format.
Current Time Automatically fills in the time of the addition of the record.
Link to Login This is a mail merge field which creates a hyperlink to login page for Cyber Recruiter.
Print Requisition Hyperlink to print all of the details related to this requisition. Format and information contained in the report is defined under Admin > Page Builder > Requisition > Print Req Form
Print Application Hyperlink to print all of the details related to this applicant.
Print Score Report Hyperlink to print all of the details related to the application, requisition and interview questions.  Report includes the questions, answers and point values associated with the questions.
Req Note Add a specific requisition note (stored on the Notes page of the requisition).  Multiple line items will appear depending on the number of note types defined under Admin > Codes > Note Types > Requisition.
App Note Add a specific applicant note (stored on the Notes page of the applicant). Multiple line items will appear depending on the number of note types defined under Admin > Codes > Note Types > Applicant.

Interview Request Reminder Email

This email can be triggered by clicking on the button to Send Reminder from the Interview tab of the Activity page inside an applicant's record or via the Open Activities Page.

Field  Description
Name  This is the name of the email.  This is not editable.
Subject  This is the subject line of the email which the user will see.
Text/Merge Fields This is the body of the email.  Merge fields show in curly brackets { } will pull information from Cyber Recruiter to post into the email. 

Merge fields can be added to the emails to make them custom to the user who will receive it.  To add a merge field, place the cursor on the page where the merge field should appear.  Then, go to the "Fields" drop-down box and find the field to add and press the "Add" button. 

Available Merge fields include:

Field  Merges ... Information 
Applicant Number Automatically assigned number for the applicant. 
Applicant First Name "First Name" stored on the Demographics page.
Applicant Last Name  "Last Name" stored on the Demographics page.
Applicant Nickname "Nickname" stored on the Demographics page.
Applicant in Last Name, First Name format Name in the specified order.
Applicant in First Name Last Name format  Name in the specified order.
Applicant Street Address "Street 1" and "Street 2" stored on the Demographics page. 
Applicant City, State/Province, Zip/Postal "City", "State/Provence" and "Zip/Postal Code" stored on the Demographics page.
Applicant Home Phone "Home Phone" stored on the Demographics page.
Applicant Email Address  "Home Email" stored on the Demographics page.  This can be used for the Self Service login.
Application Date "Application Date" stored on the Status/History page.
Application Status "Overall Status" stored on the Status/History page.
Applicant Resume     Text version of the Resume typed in or parsed during the creation process.  Stored on the Demographics page and to the Resume page.
Formatted Resume Attached/Formatted version of the Resume stored on the Resume page.
Applicant Cover Letter Text Cover Letter stored on the Cover Letter tab of the Resume page.
Person Peforming Interview (Full Name) Name of the person requested/scheduled to interivew.
Person Performing Interview (User ID) User ID of the person requested/scheduled to interview.
Person Requesting Interview Name of the person sending the request/schedule to interview.
Interview Date "Date" recorded in the interview.
Time Zone "Time Zone" recorded in the interview
Interview Time "Time" recorded in the interview.
Interview Location "Location" recorded in the interview.
Interview Duration "Duration" recorded in the interview.
Inerview Note Note typed in by the user who added this interview.
Accpt/Deny Buttons Hyperlink buttons allowing the interviewer to record if this interview is confirmed.  The buttons appear IF the user who is adding the interview checks the box to request confirmation.  If the buttons appear and the user responds back then (Accepted) or (Denied) will appear on the interview record with the response.  In addition, if an interview is accepted, a task will appear on the home page reminding the user to complete the interview evaluation form after the interview date has past. 
Link to Complete Interview Eval Form Hyperlink to the interview evaluation form allowing the interviewer to complete the feedback form and update the system after the interview has been conducted.
Interview Requisition Description "Job Title" connected to the requisition for which the insterview is being scheduled.
Interview Requisition Code "Code" connected to the requisition for which the insterview is being scheduled..
Req Job Description "Job Description" (tab 1 of the Job Description page) connected to the requisition for which the insterview is being scheduled.
Req Requirements "Requirements" (tab 2 of the Job Description page) connected to the requisition for which the insterview is being scheduled.
Req Public Job Description "Public Job Description" (tab 3 of the Job Description page) cconnected to the for which the insterview is being scheduled.
Req Other Description "Other Description" (tab 4 of the Job Description page) connected to the requisition fofor which the insterview is being scheduled.
Manager of Interview Requisition "Manager" connected to the requisition for which the insterview is being scheduled.
Recruiter of Interview Requisition "Recruiter" connected to the requisition for which the insterview is being scheduled.
Reason Open "Requisition Reason" connected to the requisition for which the insterview is being scheduled.
Employee Replacing "Employee Replacing" connected to the requisition for which the insterview is being scheduled.
Req Organizational Level (1-5) "Organizational Level" (1-5) field description connected to the requisition for which the insterview is being scheduled.
Req Miscellaneous (1-20) Field description from the specified field connected to the requisition for which the insterview is being scheduled.
Current Date Automatically fills in the current date in a mm/dd/yyyy format.
Current Time Automatically fills in the time of the addition of the record.
Link to Login This is a mail merge field which creates a hyperlink to login page for Cyber Recruiter.
Print Requisition Hyperlink to print all of the details related to this requisition. Format and information contained in the report is defined under Admin > Page Builder > Requisition > Print Req Form
Print Application Hyperlink to print all of the details related to this applicant.
Print Score Report Hyperlink to print all of the details related to the application, requisition and interview questions.  Report includes the questions, answers and point values associated with the questions.
Req Note Add a specific requisition note (stored on the Notes page of the requisition).  Multiple line items will appear depending on the number of note types defined under Admin > Codes > Note Types > Requisition.
App Note Add a specific applicant note (stored on the Notes page of the applicant). Multiple line items will appear depending on the number of note types defined under Admin > Codes > Note Types > Applicant.

Interview Cancellation Email

This email is triggered by clicking on the button to Cancel Interview from the Interview tab of the Activity page inside an applicant's record.

Field  Description
Name  This is the name of the email.  This is not editable.
Subject  This is the subject line of the email which the user will see.
Text/Merge Fields This is the body of the email.  Merge fields show in curly brackets { } will pull information from Cyber Recruiter to post into the email. 

Merge fields can be added to the emails to make them custom to the user who will receive it.  To add a merge field, place the cursor on the page where the merge field should appear.  Then, go to the "Fields" drop-down box and find the field to add and press the "Add" button. 

Available Merge fields include:

Field  Merges ... Information 
Applicant Number Automatically assigned number for the applicant. 
Applicant First Name "First Name" stored on the Demographics page.
Applicant Last Name  "Last Name" stored on the Demographics page.
Applicant Nickname "Nickname" stored on the Demographics page.
Applicant in Last Name, First Name format Name in the specified order.
Applicant in First Name Last Name format  Name in the specified order.
Applicant Street Address "Street 1" and "Street 2" stored on the Demographics page. 
Applicant City, State/Province, Zip/Postal "City", "State/Provence" and "Zip/Postal Code" stored on the Demographics page.
Applicant Home Phone "Home Phone" stored on the Demographics page.
Applicant Email Address  "Home Email" stored on the Demographics page.  This can be used for the Self Service login.
Application Date "Application Date" stored on the Status/History page.
Application Status "Overall Status" stored on the Status/History page.
Applicant Resume     Text version of the Resume typed in or parsed during the creation process.  Stored on the Demographics page and to the Resume page.
Formatted Resume Attached/Formatted version of the Resume stored on the Resume page.
Applicant Cover Letter Text Cover Letter stored on the Cover Letter tab of the Resume page.
Person Peforming Interview (Full Name) Name of the person requested/scheduled to interivew.
Person Performing Interview (User ID) User ID of the person requested/scheduled to interview.
Person Requesting Interview Name of the person sending the request/schedule to interview.
Interview Date "Date" recorded in the interview.
Time Zone "Time Zone" recorded in the interview
Interview Time "Time" recorded in the interview.
Interview Location "Location" recorded in the interview.
Interview Duration "Duration" recorded in the interview.
Inerview Note Note typed in by the user who added this interview.
Accpt/Deny Buttons Hyperlink buttons allowing the interviewer to record if this interview is confirmed.  The buttons appear IF the user who is adding the interview checks the box to request confirmation.  If the buttons appear and the user responds back then (Accepted) or (Denied) will appear on the interview record with the response.  In addition, if an interview is accepted, a task will appear on the home page reminding the user to complete the interview evaluation form after the interview date has past. 
Link to Complete Interview Eval Form Hyperlink to the interview evaluation form allowing the interviewer to complete the feedback form and update the system after the interview has been conducted.
Interview Requisition Description "Job Title" connected to the requisition for which the insterview is being scheduled.
Interview Requisition Code "Code" connected to the requisition for which the insterview is being scheduled..
Req Job Description "Job Description" (tab 1 of the Job Description page) connected to the requisition for which the insterview is being scheduled.
Req Requirements "Requirements" (tab 2 of the Job Description page) connected to the requisition for which the insterview is being scheduled.
Req Public Job Description "Public Job Description" (tab 3 of the Job Description page) cconnected to the for which the insterview is being scheduled.
Req Other Description "Other Description" (tab 4 of the Job Description page) connected to the requisition fofor which the insterview is being scheduled.
Manager of Interview Requisition "Manager" connected to the requisition for which the insterview is being scheduled.
Recruiter of Interview Requisition "Recruiter" connected to the requisition for which the insterview is being scheduled.
Reason Open "Requisition Reason" connected to the requisition for which the insterview is being scheduled.
Employee Replacing "Employee Replacing" connected to the requisition for which the insterview is being scheduled.
Req Organizational Level (1-5) "Organizational Level" (1-5) field description connected to the requisition for which the insterview is being scheduled.
Req Miscellaneous (1-20) Field description from the specified field connected to the requisition for which the insterview is being scheduled.
Current Date Automatically fills in the current date in a mm/dd/yyyy format.
Current Time Automatically fills in the time of the addition of the record.
Link to Login This is a mail merge field which creates a hyperlink to login page for Cyber Recruiter.
Print Requisition Hyperlink to print all of the details related to this requisition. Format and information contained in the report is defined under Admin > Page Builder > Requisition > Print Req Form
Print Application Hyperlink to print all of the details related to this applicant.
Print Score Report Hyperlink to print all of the details related to the application, requisition and interview questions.  Report includes the questions, answers and point values associated with the questions.
Req Note Add a specific requisition note (stored on the Notes page of the requisition).  Multiple line items will appear depending on the number of note types defined under Admin > Codes > Note Types > Requisition.
App Note Add a specific applicant note (stored on the Notes page of the applicant). Multiple line items will appear depending on the number of note types defined under Admin > Codes > Note Types > Applicant.

See also